To set up recurring payments in QuickBooks, you will need to follow these steps:

1. Click on the Gear icon in the upper right-hand corner of your screen and select “Recurring Transactions” under the “Lists” section.
2. Click the “New” button in the upper right-hand corner of the screen.
3. Select the transaction type you want to set up (e.g., Invoice, Sales Receipt, etc.) and enter the necessary details, such as customer information, product or service details, and payment terms.
4. Click the “Make Recurring” button at the bottom of the screen.
5. Give your recurring transaction a name, select the frequency you want to charge your customer (e.g., monthly, quarterly, etc.), and specify the start and end dates for the recurring transaction.
6. Choose the payment method you want to use (e.g., credit card, ACH, etc.), enter the necessary information, and save your recurring transaction.

To get paid for your recurring payments, you will need to set up a payment processor in QuickBooks, such as QuickBooks Payments or PayPal. Once you have set up your payment processor, your customers will be able to make recurring payments automatically according to the schedule you have set up.

To track your recurring payments, you can run reports in QuickBooks to see the status of each transaction and ensure that you are getting paid on time.

Example of automatic recurring payments in QuickBooks

Here is an example of setting up automatic recurring payments in QuickBooks:

Let’s say you own a monthly subscription service that charges customers $50 per month for access to your online content. You want to set up automatic recurring payments in QuickBooks, so you don’t have to manually charge each customer every month.

1. Click on the Gear icon in the upper right-hand corner of your screen and select “Recurring Transactions” under the “Lists” section.
2. Click the “New” button in the upper right-hand corner of the screen.
3. Select “Invoice” as the transaction type and enter the necessary details, such as customer information and product details (e.g., monthly subscription).
4. Click the “Make Recurring” button at the bottom of the screen.
5. Give your recurring transaction a name (e.g., “Monthly Subscription Invoice”), select “Monthly” as the frequency, and specify the start date (e.g., the first day of the month) and end date (e.g., 12 months from the start date).
6. Choose “Credit Card” as the payment method and enter the necessary information (e.g., credit card number and expiration date).
7. Save your recurring transaction.

Once you have set up the recurring transaction, QuickBooks will automatically generate an invoice for each customer on the specified date each month. The customer’s credit card will be charged automatically, and the payment will be recorded in QuickBooks.

You can track your recurring payments by running reports in QuickBooks, such as the “Recurring Transactions List” report or the “Transaction List by Customer” report.

Configuring automatic recurring payments in QuickBooks Online

To configure automatic recurring payments in QuickBooks Online, you will need to follow these steps:

1. Go to the “Sales” tab on the left-hand side of the screen and select “Recurring Transactions” from the dropdown menu.
2. Click the “New” button in the upper right-hand corner of the screen.
3. Select the type of transaction you want to set up (e.g., invoice, sales receipt, etc.) and enter the necessary details, such as customer information, product or service details, and payment terms.
4. Click the “Make Recurring” button at the bottom of the screen.
5. Give your recurring transaction a name, select the frequency you want to charge your customer (e.g., monthly, quarterly, etc.), and specify the start and end dates for the recurring transaction.
6. Choose the payment method you want to use (e.g., credit card, ACH, etc.), enter the necessary information, and save your recurring transaction.
7. If you haven’t already, set up a payment processor in QuickBooks Online, such as QuickBooks Payments or PayPal. You can do this by going to the “Settings” tab on the left-hand side of the screen and selecting “Payments” from the dropdown menu.
8. Once you have set up your payment processor, your customers will be able to make recurring payments automatically according to the schedule you have set up.

To track your recurring payments, you can run reports in QuickBooks Online to see the status of each transaction and ensure that you are getting paid on time